In order to carry out this processing the Directorate General for European Civil Protection and Humanitarian Aid Operations / Unit ECHO.B3 Knowledge Network and Evidence-Based Policy collects the following categories of personal data:
Each data subject must provide some personal data to create a user account (* mandatory items are required to allow recognition from other members):
Public Profile Data (publicly available on user profiles)
- First name *
- Last name *
- Country (you are based in) *
- Name of organisation *
- Profile picture
Public or Private Profile Data (based on user privacy settings)
- Job title / position *
- City (you are based in)
- Nationality *
- Working languages
- About you (bio description)
- Topic(s)/sub-topic(s) of expertise
- Topic(s)/sub-topic(s) of interest
- EU Login Authentication System (EU Login) username (not publicly available)
- E-mail address (public or private profile data, based on user privacy settings)
The EU Login Authentication System (EU Login) is the service allowing users to access most of the digital systems developed or used by the European Institutions.
Administrators of the site can view the e-mail and EU Login username through the back-end administration panel. Access to these details may be necessary to provide troubleshooting.
The password is never visible, and remains encrypted, even for those who manage the infrastructure and development of the platform.
The system collects additional data that is visible to administrators of the platform; this information includes:
- Last time/date of login
- Last time/date of access
This data provides an understanding of authenticated activity on the website and allows the identification of inactive accounts.
Users can upload files on the platform. If they do so within private Groups, the content remains visible only to the administrators or members of these Groups and the site administrators. If the users add files as part of public Groups, the content is publicly available. If the files are submitted in a draft mode, only site administrators can view them in the back-end administration panel through a generic file interface. If not published, these files will be deleted automatically after 30 days.
Users voluntarily contribute materials to the UCPKN platform by uploading files, inserting pictures or creating online posts. They are directly liable for the contents they post, as indicated in the Terms of Service of the platform.
Users can at all times edit, unpublish, or delete the contributions that are published automatically. If the publication is subject to the editorial and/or administration approval (e.g., within Groups/Projects), users can request Groups/Projects and/or site administrators to remove content in question.
When leaving the platform, the users can also request removal of user association from their contributions (removal of all data provided during registration process on the UCPKN platform that was previously associated with a given contribution). EU Login association will remain in place even after the UCPKN platform user association is removed.
With the exception of registered users and specific application forms, all information collected on the UCPKN platform is anonymous. This is done when you visit the platform as a guest. During this process the following information can be recorded: the areas of the platform visited, the amount of time spent on the site, whether you are new to the site or have visited it before, how you came to visit the platform and what type of device and browser you use. All of the data for anonymous visitors will be provided by Europa Analytics, the corporate service that monitors and evaluates the effectiveness and efficiency of the European Commission's websites.
Collection and processing of personal data, including IP addresses, of visitors of the publicly available websites of the European Commission are governed by a dedicated Record and Privacy Statement (DPR-EC-00083.3).