UCP Knowledge Network: Applied knowledge for action
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Knowledge for Action in Prevention & Preparedness

The new 2024 KAPP call for proposals has been published on the funding and Funding & Tender Opportunities portal. The submission phase will begin on 1 February 2024. The KAPP UCPKN page provides an overview of the call components, its timeline as well as access to documents that can support potential applicants with the preparation of their proposal.

The complexity and interdependency of risks the EU faces shows the importance of identifying vulnerabilities in critical sectors, anticipating hazards and threats and reinforcing collective action to better prevent and prepare for disasters.

The Knowledge for Action in Prevention and Preparedness (KAPP) call for proposals aims to identify projects strengthening cooperation among Member and Participating States on disaster prevention and preparedness, as well as providing a testing environment and a learning opportunity for all actors involved in civil protection assistance interventions, through full-scale field exercises. It also supports the implementation of the Union disaster resilience goals.

The 2024 KAPP call is organised in three separate call topics:

As a matter of prevention and preparedness activities Spanish forest fire authorities burn highly flammable vegetation at times of low forest fire danger

Topic 1: Prevention

Prevention topic aims to contribute to strengthening the cooperation among the UCPM countries and between the UCPM and third countries for the prevention of natural and human-induced disasters.
A group following a training session in a classroom

Topic 2: Preparedness

Preparedness topic aims to increase the preparedness of the UCPM and its stakeholders by providing funding for institutional preparedness and individual capacity strengthening initiatives.
Search and rescue team in action during a full scale exercise in Slovenia

Topic 3: Full-scale exercises

Full-scale exercises topic aims to improve disaster preparedness and response by providing a testing environment and a learning opportunity for all actors involved in civil protection assistance interventions.

Who can apply?

The call is open for applications of consortia formed by legal entities (public or private bodies) established in one of the eligible countries. For all call topics, this includes:

  • EU Member States (including overseas countries and territories (OCTs))
  • Participating States in the UCPM: Albania, Bosnia and Herzegovina, 
    Iceland, Moldova, Montenegro, North Macedonia, Norway, Serbia, Türkiye
    and Ukraine.

In addition, for Topic 1 (Prevention) and Topic 2 (Preparedness), the following countries are eligible for funding:

  • Instrument for Pre-Accession (IPA) beneficiary countries not participating in the UCPM: Kosovo.
  • European Neighbourhood Policy countries not participating in the UCPM: East (Armenia, Azerbaijan, Georgia) and South (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine and Tunisia).

Proposals must be submitted by a consortium consisting of at least three beneficiaries from a minimum of three different eligible states.

The project coordinator must be an entity from a UCPM Member/Participating State.

For more information, refer to Section 6. Eligibility and Section 7. Financial and operational capacity and exclusion of the KAPP call documents.

How to apply?

  • Proposals must be submitted via the Commission's Funding & Tender Opportunities portal within the deadline specified in the call document (25 April 2024, 17:00 CET).
  • Proposals (including annexes and supporting documents) must be submitted using the forms provided inside the Submission System (NOT the documents available on the Topic page of the portal or on the Union Civil Protection Knowledge Network platform — they are only for information).
  • Proposals must be complete and contain all the requested information and all required annexes and supporting documents.

More details on the application process are available in Section 5. Admissibility of the KAPP call documents.

Additional guidance is available on how to submit a proposal using the application tool. This video tutorial features the steps to register your organisation and to get prepared for submitting a proposal. 

You can also find useful the following documents:

Timeline

  1. 16 January 2024

    Publication on Funding & Tender Opportunities Portal

    Potential applicants are invited to review the call documents ahead of the submission phase.

  2. 01 February 2024

    Funding & Tender Opportunities portal opens for submissions

    The Funding & Tender Opportunities portal opens for submissions, applicants have from now until the submission deadline to submit proposals.

  3. 15 February 2024

    KAPP call Information Day

    Commission presents the KAPP call during a public information session, providing additional context, requirements, as well as other valuable information. 

  4. 25 April 2024, 17:00 CET

    Submission deadline

    All proposals must be submitted in full on the Funding & Tender Opportunities portal to be considered eligible for the evaluation process.

  5. April-July 2024

    Evaluation phase

    Proposals are evaluated and scored in accordance with the relevant award criteria, as outlined in the call document.

  6. July 2024 (tentative)

    Invitation of selected project proposals to the grant agreement phase

    Projects that have been selected for funding will be notified and invited to sign a Grant Agreement. Projects that have been rejected will also be notified at this stage.

  7. 1 January 2025

    Launch of implementation phase

    All projects selected for funding under this call are expected to start their activities in January 2025.

Available Budget

The available call budget is EUR 11 800 000. 

Indicative allocation of funds by topic: 

  1. Prevention topic: EUR 4 800 000.
  2. Preparedness topic: EUR 3 000 000.
  3. Full-scale field exercises topic: EUR 4 000 000.

The Commission reserves the right not to award all available funds or to redistribute them between the topics, depending on the proposals received and the results of the evaluation.

 Funding from this call can constitute up to 90% of any budget proposal and is capped at EUR 1 000 000 per project regardless of the overall budget proposal.

National contact points

In case of doubt of who to contact in your respective national civil protection system to facilitate Letter of Support to your project proposal, please consult the information available on ECHO website.

Questions?

We are here to help.

Contact the KAPP team

The information provided by the KAPP Team on UCPKN Platform pages is for general informational purposes only. All information on these pages in regards to the KAPP call is provided in good faith, however we make no representation or warranty of any kind, explicit or implied, regarding the accuracy, adequacy, validity, reliability, availability or completeness of any information on the pages related to the KAPP call. The official call documents available on the Funding & Tenders Portal Page provide all of the official information for potential applicants.